UCAIug CIGRE 2012 Booth Participants Manual
· Logistics:
o Diamond participants: Demo Pods setup at UCAIug booth #275 starts Sunday 26 August at 10:00AM. Dismantling starts Friday 31 August at 4:00PM.
o Some of the Diamond participants (PRP/HSR InterOp) have decided to ship their demo devices from Switzerland to Paris using ABB’s shipment, these devices will be delivered directly to the UCAIug booth.
o The rest of Diamond participants should either bring their devices and material in-hand to the UCAIug booth on Sunday 26 August or should ship the devices in advance using one of the freight/logistics companies recommended by the show organizer (see attached).
o Diamond participants that will have their own booths at CIGRÉ exhibition may decide to ship their demo equipment directly to their own booths and then bring it to UCAIug booth on Sunday 26th August.
o There are multiple freight/logistics companies, e.g. WEL (World Exhibition Logistics), contact persons at WEL are Ms. Caroline BRANDAO caroline.brandao@wel.fr or Mr. BERNARD HAYES bernard.hayes@wel.fr. www.world-exhibition-logistics.fr, Tel. +33 (0) 1 64 27 21 17, Fax. +33 (0) 1 64 27 36 51
o Diamond participants that decide to ship their devices to UCAIug CIGRÉ 2012 booth using external shipping services should clearly label all their boxes in the following manner:
§ Exhibitor: UCAIug (participant company name, e.g. “Schneider Electric demo pod”)
§ Level 2/ Stand#275
§ Case 1 of x, 2 of x, etc.
o Gold and Silver participants can come to UCAIug booth on Monday 27 August at 8:00AM-9:00AM to bring their printed collateral.
· CIGRÉ exhibition opening hours:
o 9:00AM – 6:00PM, from Monday 27 August to Thursday 30 August
o 9:00AM – 4:00PM on Friday 31 August
o Booth staff usually have access to the exhibition starting from 8:00AM each day
· Booth staffing and badges:
o Diamond participants are entitled to have one company representative in the participant’s demo area within the booth during the entire exhibition time.
o Gold participants are entitled to have one company representative in the presentation area shortly before, during, and after their presentation slots.
o All other company representatives are welcome to visit the booth occasionally, but should not use the booth as their primary location during the event. The booth is quite crowded and we should leave as much space as possible for attendees.
o All participants (Diamond, Gold and Silver) are entitled to receive two exhibitor badges.
o Please send details of personnel that should be granted the exhibitor badges to Ms. Vasilena Ivanova, vasilena.ivanova@utinnovation.com
· Security guard services:
o There will be security guard service during night hours at UCAIug booth. Security service will include 6:00PM – 8:00AM periods and will start on Sunday 26 August at 6:00PM.
· Catering:
o UCAIug ordered a catering package for booth staff for the duration of the show. The package includes soft drinks, tea and coffee. In order to relax after long exhibition hours we expect to also serve some wine and champagne around 5:00PM – 5:30PM from Monday to Thursday.
· Company posters of Diamond participants:
o UCAIug have already received all company posters according to UCAIug template.
o The posters will be printed on 90cm x 90cm format and mounted by our booth builders on respective demo pods.
o No actions are required from Diamond participants on this item.
· Diamond demo pods and demo equipment:
o Each Diamond participant will have its demo pod + one stool.
o All demo pods have identical design (see attached files).
o The demo pods are designed in a way that standard 19inch rack device should fit in there without problems.
o There are three main horizontal compartments in each demo pod, from bottom to up these compartments are 8U, 6U and 8U high. Therefore most of the protection & control device will fit.
o Fixing the devices inside demo pods may require them to be screwed into the stand using wood screws or some other means. Be sure to bring the hardware necessary to mount your equipment in the stand.
o The demo pods will be numbered and the pod assignment has already been distributed via email.
o Each demo pod will be equipped with 2 x Type E European plugs (voltage is 50Hz, 230Vac).
o Each Diamond participant is responsible for bringing the necessary power extension outlets and/or plug adapters, transformers, etc.
o Demo pods will NOT be equipped with PCs, laptops or flat monitors. Each Diamond participant is responsible for bring its own PC, laptop, and/or monitor. ALL equipment must fit either in or on the demo stand.
o It is recommended to use monitors smaller than 32’’ as the company background poster may get covered by a large monitor.
· Printed collateral material:
o All Gold and Silver participants are entitled to place “reasonable quantity” of 1 printed brochure or flyer (size A4 or 8.5”x11” or smaller) at the literature rack. “Reasonable quantity” can be 30-50 copies. If you ship excessive literature quantities to the booth there may not be sufficient storage available. In that case the excess literature will have to be stored with the exhibit packing materials and it will not be accessible during the event.
o Diamond participants can bring other collateral material (printed brochures, flyers, CDs, promotional items, etc.) and keep it on their demo pods. As long as it fits into your demo stand and allotted space.
o It is advised to bring a total of 50-100 copies of the brochures for the show. Excess copies can be stored at the booth or participants can come every day and bring more brochures if needed.
· UCAIug promotional USB sticks:
o UCAIug will order 400 pieces of USB stick which will contain all media files that have been provided by the booth participants.
o USB sticks will be freely distributed among booth visitors and booth participants.
· 15 minutes Diamond and Gold booth presentations:
o There will be a PC in the UCAIug booth connected to large TV screen for a free-running presentation and for Gold and Diamond presentations. Refer to the document “Presentation Guidelines for the UCAIug display at CIGRE 2012.pdf”
· Free-Running Booth Presentation
o Refer to the document “Presentation Guidelines for the UCAIug display at CIGRE 2012.pdf”
· Please promote your participation in the UCAIug display at CIGRÉ in order to increase attendance.